How to Install Printer (Canon) and add fund codes for University-owned macOS computers

Tags MacOS printer

University Canon printers can be installed using the UMS Printer Utility or manually. Generally, you would choose to use the more automated method which is using the UMS Printer Utility, but in some cases (UMS Printer Utility failed or when the printer is not used by enough computers to warrant adding it to the UMS Printer Utility) printers may need to be installed manually. Both methods are covered in correspondingly titled sections in the Instructions below. If the printer requires an account code to print, then additional steps will be required to add the account code to the printer driver. Those steps are provided in the "Add Account Code to the Printer" section of the Instructions below.



Install Printer using UMS Printer Utility (Automated)

  1. Ensure your computer is connected to the University network by an ethernet (wired) connection.
  2. Sign into your computer with an account that has Admin privileges
  3. Open the UMS Printer Utility (If not already pre-installed, open up the UMS Application Catalog, search for "UMS Printer Utility" and then click on it to install)
  4. When asked to "please enter a string to search for (in printer Name OR Location), enter "UMS" for UMS and click OK.
  5. Scroll down the long list for the "UMS" printers, select the specific printer for your department (from the orange tag on the printer), and click OK
  6. When asked if you'd like to install more printers, if you are done, click No.
  7. If you need to further configure the driver for account code, continue on to the Add Account Code to the Printer Driver section below. 

Install Printer Manually

NOTE: These steps assume you have installed the PostScript driver pack from the UMS Printer Setup. If you have previously installed another Canon printer you likely have the driver pack installed. If the drivers are not available for selection in step 10 below, then you should call the Help Desk for assistance.

  1.  Open up System Preferences, Printers & Scanners.
  2. Add the printer with the + icon.
  3. Select the IP icon
  4. The Address is
  5. From the drop-down menu next to Protocol, select Line Printer Daemon - LPD (some versions of the Mac OS X operating systems may say LPD/LPR)
  6. The Queue is exactly the name of the printer from the orange tape on the printer, such as "USM-POR-LIB-IR4235-1" or "UMA-Mailroom-C5235A-1".
  7. The Name field should be the same as the queue. Just copy and paste from the queue.
  8. The Location field can be empty, but you can fill in a brief location description if desired.
  9. In the Use field, from the drop-down menu choose Select Software
  10. Type in either 1025, 4235, C5235, or 6255, and choose the respective driver for the model:
    • Canon iR1020/1024/1025
    • Canon iR-ADV 4225/4235 PS
    • Canon iR-ADV C5235/5240 PS
    • Canon iR-ADV 6255/6265 PS

Add Account Code to the Printer Driver

  1. Go to System Preferences.
  2. Go to Printer & Scanners.
  3. Click on the printer in the list on the left of the window.
  4. Click on Options & Supplies.
  5. Click on the Options tab.
  6. Check the box for Department ID Management.
  7. Click on the Utility tab.
  8. Click on Open Printer Utility.
  9. The Department ID window should appear. Click on the Printer Information button (This forces the Mac to communicate with the printer).
  10. Click to check on the check-box for Department ID Management.
  11. Type your department id code in the Department ID field.
    • Enter your department's or project's account code in both the Department ID and field. (The PIN field, at least at UMS, is blank.) (If you don't know your copy code, contact the departmental co-worker who administers the printer.)
    • TIP: It is a good idea to store the account code information somewhere in case you need to reinstall the printer later (for example after a driver or Operating System upgrade.
    • NOTE: Depending on your campus, you may need to re-type the same department id code in the PIN field, although on many campuses it is left blank
  12. Click on the Verify button.
  13. A pop-up will appear indicating if the code worked or not. 
  14. Click on Save Settings to save.
  15. Close the window.


  • University-owned, JAMF managed, macOS device
  • wired ethernet connection to the University network


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Article ID: 138682
Mon 5/23/22 1:22 PM
Wed 5/25/22 11:45 AM
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