WordPress: User Roles

Learn about WordPress Editor, Super Editor, and Administrator user roles and permissions for the 🔗University of Southern Maine public website.

WARNING: You must be on campus or connected to the VPN to log in to WordPress. For instructions, refer to 🔗How to Connect Remotely Using the Remote Access VPN.

Detailed Information

If you need to add, remove, or change the role of a WordPress user with access to your subsite, 🔗submit a Marketing Request and include the following information:

  • The @maine.edu email address for each user
    • Are they faculty, staff, or student?
  • Which subsite(s) on our 🔗usm.maine.edu website do they need to access?
  • Which role(s) need to be assigned for each user (per subsite)
    • Super Editor or Editor
  • Do they need to create News Posts?
    • If yes, we'll add them to the News subsite
  • Do they need to create Event Listings?
    • If yes, we'll add them to the Calendar of Events subsite
  • All users get added to the Directories subsite
INFO: We require all users to complete our WordPress training, regardless of their previous experience with the platform. Our customized WordPress template necessitates additional detailed instructions.

Roles and permissions

User role USM association Subsite Permissions
Editor
  • Faculty
  • Staff
  • Your academic department(s), school(s), or college(s)
  • Your administrative office(s)
  • Create, manage, and publish Pages
  • Upload and manage images and files
Editor
  • Faculty
  • Staff
  • Directories
  • News
  • Calendar of Events
  • Scholarships
  • Create, manage, and publish custom Posts
  • Upload and manage images and files
  • News / Calendar of Events: Access granted by request
  • Scholarships: Access granted with approval from the Associate Director of Financial Aid — Scholarships
Super Editor At least one must be assigned to each subsite
  • Faculty
  • Staff
  • Your academic department(s)
  • Your administrative office(s)
  • All Editor permissions listed above
  • Manage the sidebar navigation menu
  • Remove users
Administrator Office of Marketing & Strategic Communications All subsites
  • All Super Editor permissions listed above
  • Manage categories, tags, Event Locations, Event Contacts, and other taxonomies
  • Create redirects and short URLs
  • Add users
  • Change user roles
  • And more...
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