USM Door Access Request Process

This is an outline to assist USM Faculty and Staff for card access or removal request.

USM requires all patrons (except residential students) to submit a completed USM access request form.  This form must be signed by a USM authorized approver who will in turn submit the form to card.services@maine.edu for processing.

 

USM Door Access Request Process:

• Requests for card access for employees, students and temporary access must be submitted by completing this request form; Card Access Request. 
  • Please include the requested campus location in the subject line (Gorham/LAC/Portland).
• New employees who require card access on their campus card must first visit the USM Card office to obtain their card and have their picture taken.
• The completed form should be forwarded to the appropriate leadership located here; USM Leadership Designee, for approval and signature.
• Designee will email completed request form to; card.services@maine.edu.
• Cards will typically be activated within one to two business days of receiving the card access request form.
  • Online (tap) door access will be added remotely and not require patron to visit the card office
  • Offline (swipe) door access will require patron to visit the card office to have their card encoded
• Staff and faculty will receive an email once access is ready for use.
• Students requiring access to buildings or labs must be registered for the current semester.
• Requests for changes to existing card access must be made by completing a new request  form and following the procedure noted above.

 

USM Card Access Removal Process/Offboarding:

• Employees should follow this  procedure outlined by Human Resources; Employee Departure Notification.
• Departments and HR will notify Card Services via email at; card.services@maine.edu when employees separate from the University. 
• The employee's department is responsible for obtaining the employee's USM campus card prior to their departure from the University.