ZoomRoom: How to Schedule a ZoomRooms Room for a Zoom Meeting using Google Calendar

Schedule a Zoom Room for a Zoom Meeting

Schedule a Meeting

1. Open Google Calendar
   • Go to Google Calendar and sign in.
2. Create a New Event
   • Click “+ Create” in the upper-left corner, or click directly on a time slot in the calendar.
3. Add Meeting Details
   • Enter the title, date, and time of the meeting.
4. Add Guests (Optional)
   • In the “Add guests” section, enter the email addresses of the attendees.
5. Add a Zoom Meeting Link
   • If your Zoom account is integrated with Google Calendar using the Zoom for Google Workspace Add-on, select “Make it a Zoom Meeting.”
   • If the add-on is not available, create a Zoom meeting separately and paste the meeting link into the event description.
6. Add the Zoom Room Resource
   • In the “Rooms” or “Rooms, location or conferencing” section, search for and select the Zoom Room you want to book.
   • The Zoom Room will be added to the event and reserved for the scheduled time.
   • Check the room's availability status to make sure it is available.
7. Save and Send the Invitation
   • Click Save.
   • When prompted to send invitations to guests, click Send.

What Happens in the Zoom Room?

At the scheduled meeting time, the Zoom Room will:

• Show the meeting on the room's controller or display.
• Allow one-touch joining when the Zoom meeting link has been added correctly.

Environment

• Google Calendar
• Zoom Rooms
• Zoom for Google Workspace Add-on