Purpose: To acknowledge the contributions of donors to the Fogler Library collection in the library catalog (URSUS) using a local gift note in the bibliographic record. Also to bring patron attention to notable inscriptions in local holdings.
- Gift materials or items purchased on restricted/gift funds that require bookplates arrive from Acquisitions. They will contain an orange flag with “bookplate” stamped on it along with one of the following:
- an old bookplate or a “no order” slip indicating the the language to be entered in the bibliographic record (and indicating the proper rubber stamp or self-stick bookplate to be used)
- a self-stick bookplate already applied, indicating the language to be entered in the bibliographic record
- When cataloging the title, add a 561 field (ownership note) to the bibliographic record.
- Begin the note with the prefix “ORO:” since the record is being contributed to the System wide ILS and only our copy will have the bookplate.
- After the prefix, follow the text as given on the old bookplate or the “no order” slip inside the book
- Example: ORO: Gift of Katharine O’Brien.
- Add a 7XX field to trace the donor's same (make it searchable in the catalog). Follow the name with $$e donor $$5 MeU (or the OCLC symbol of the inputting institution).
- Item continues on to physical processing as usual.
Gift of the author
Indexed note in the 561 field should read:
ORO: Gift of the author; autographed.
Presentation copy
Indexed note in the 561 field should read:
ORO: Presentation copy from blah. M. blah. to Boopsie. (Case by case decision).
Some materials added to the library collection are copies signed by the author. The 561 note can be used for this designation as well.
When entering a 561 note for another gift copy of the same title, you need to distinguish which copy is which. This can be done by adding copy numbers to the notes (or vol. numbers, or issue numbers — whatever is appropriate).