Reduce the file size of your PowerPoint presentations

If the file size of your presentation is too large, try the following tips to make it more manageable.


Compress pictures in your presentation

  1. Select a picture in your document.
    • The Picture Format tab appears
  2. On the Picture Format tab,
    • in the Adjust group, select Compress Pictures.
  3. Under Compression options, do any of the following
    • Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document.
    • Select Delete cropped areas of pictures.

Info: This option removes the cropped picture data but note that if you delete the cropped picture data, you won't be able to restore it.

  1. Under Resolution, select Use default resolution.

Delete image editing data and lower default resolution

Warning: By default, when you edit an image, the data from the original is retained (to ensure the image can be restored). Discarding it means that you can't restore the changes you make, but it will reduce your file size. Lowering the default resolution for images also reduces your overall file size.
  1. Go to File, Options, Advanced.
  2. Select Discard editing data.
    • This option removes stored data that's used to restore the image to its original state after it's been edited.
      • You won't be able to restore the image to original state after you edit it.
  3. Make sure that Do not compress images in file is not selected.
  4. In the Default resolution list, select a resolution that is 150ppi or lower.

Reduce the character set of embedded fonts

Info: To make your presentation more sharable with others who don't have the same fonts in their system, it's typical to embed the fonts you use. However, embedded fonts will increase your file size. To minimize the file increase, embed only those characters used in the presentation.
  1. Go to File, Options, Save.
  2. Under Preserve fidelity when sharing this presentation,
    • Select Embed fonts in the file,
    • then select Embed only the characters used in the presentation.
Info: If you've used custom fonts and want others to edit the presentation, select Embed all characters.




Microsoft Office Power Point


Article ID: 138793
Mon 8/15/22 3:34 PM
Tue 8/16/22 8:32 AM
Applies To