Coding a Student's Deferred Admission

Scope: This article will cover the Deferred Student Admission Coding process.

Purpose: This article supplies detailed documentation on the two processes to code a Deferred Student Admission.

Detailed Information

1.Definition of Deferred Student

2.Adhere to this requirement

It is required that a student is post-matriculation before deferring to a different term.  If the student is Admitted at the time of the deferral request, the institution requires that they matriculate before deferring them.  If the student is pre-decision, the institution will follow Adoption #4.

3.Post-Matriculation Process: 

Process 1: 

  1. Navigate to the student program plan stack (ACAD_PROG) MaineStreet > Enterprise Applications > Campus Solutions 9.2  > NavBar > Navigator > Records and Enrollment  > Career and Program Information > Student Program/Plan, add a row to the corresponding application record being deferred and enter a DEFR program action with a current effective date.
  2. Change the admit term and requirement term on the new row to reflect the term to which the student is deferring.

Shows the student details screen and highlighting the three places data is updated.

  1. Change the requirement term on the new row of the Student Plan tab to reflect the term to which the student is deferring.
  2. If subplan exists, change the requirement term on the new row of the Student Sub-Plan tab to reflect the term to which the student is deferring. 

    In the case where there is enrollment history tied to the term the student is deferring out of, Peoplesoft does not allow for a DEFR program action with current effective date.  When this is the case, process 2 should be taken in addition to process 1. You will see the following error message:

An image of the error message that was mentioned.

Process 2: 

  1. Adjust the effective date of the row to the date that falls the day after the end of the original admit term.

Screenshot of where to update the effective date as a part of process two.

PLEASE NOTE: the DEFR program action code should be reserved for post-matriculation only. 

4)  Pre-Decision process:

Process: Navigate to the student’s application record, MaineStreet > Enterprise Applications > Campus Solutions 9.2  > NavBar > Navigator > Student Admissions >  Application Maintenance > Maintain Applications, and set the program action code to “DATA” and advance the term.  

Applies to:

  • System-wide
  • Employees engaged in coding Deferred Student Admissions.

 

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