Systemwide E-Waste Vendor Process

This article provides the E-Waste and procurement process information for our current E-Waste Vendor for disposal of University-owned electronics. For any additional questions, send an email to our IT Business Operations team.

Instructions

Prior to scheduling a pickup, please consider taking these two actions:

1. Contact other known areas on your campus to coordinate a pickup or 
2. If you are in proximity with other locations, please reach out to your campus Director of Campus Technology lead (DCT) to discuss coordination efforts to save money.

E-Waste Procurement Process

Notes: Remove all Apple products from JAMF and Apple School Manager prior to disposing

When a pickup is needed:

1. Create a MaineStreet Marketplace Purchase Order request with the details, contractor, and estimated total (see service costs below)
2. This PO will trigger the Vendor upon receipt to schedule a pickup for the campus/group that initiated the PO.
3. Once the pickup is completed the vendor will:
   1. Send the invoice and inventory attachment with the original PO# clearly noted on the invoice
   2. This will match the invoice to the exact PO# which contains the appropriate chartfield accounting information for the costs incurred
4. The initiating campus/group will:
   1. Review the invoice/inventory attachment and
   2. Complete the receipt in MSMP with a comment to Accounts Payable that it is complete
5. Accounts Payable can then initiate the corresponding payment to the vendor
6. Update all TDX Assets status to "Disposed". See this Asset Management Life Cycle Status Article for reference.

Service Costs Breakdown (2024)

Environment

• Applies to: Staff