This article provides historical information regarding the 2022 Data Governance project focused on improving the standardization of Citizenship coding.
Detailed Information
Issue Summary
Coding of citizenship for students utilizes varying codes/field values across the UMS institutions. In order to ensure accuracy and consistency in coding students' citizenship, a review of the values currently available should be conducted, and a proposal created to bring these values and descriptions into alignment across UMS institutions.
April 2022 Proposal Forum Presentation
Forum Notes
- Looking at codes for staff, faculty, and students
- Not every country has the same status codes currently
- Codes and statuses are not consistent
- Shared Processing (SPC) does the majority of the coding for students when processing applications. Other offices are using the data, but not entering/changing it. Sometimes international offices and/or student records offices change the data if requested.
- We have created standard codes for US and Canada usage; these largely pull from existing codes, but align and better define them
- Detailed status codes will be used for Canada and the US, but all other countries do not need them
Comments & Questions
- How do we maintain this? Who is responsible for making sure it remains clean? What happens if a citizenship status changes?
- This issue has been discussed in the workgroup. There is no formal designation of a single steward, but , but globally, registrars and International will be responsible Stewards. This aspect will need ongoing attention to ensure that students are coded properly and that offices are aware of the standard codes and stewardship need.
- We also need to do more work with refugee and asylee students to ensure we have the right status for them without alienating them.
- Also, in admissions, we do not ask for proof of US citizenship, it is done through the FAFSA.
- Is this for CS only, or HR?
- The list is very similar on the HR side, but they mostly only use the Work VISA and the Alien Temp (J-1) citizenship status codes. We don’t ask about anything else either on the HR side. Rachel will reconfirm with HR
Resources
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