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There are some different storage solutions available for storing files for UMS student, staff and faculty. Some storage solutions are more appropriate than others for sensitive information. Some are better for different types of collaboration.
Details
File storage service offering feature comparison
Features
|
UMS
Sharepoint |
UMS
OneDrive |
UMS
Google
Drive |
UMS
Google
Shared
Drive |
| |
Access & Permissions Considerations
|
| IT manages permissions; no access without approval process and/or initial setup |
Yes |
N/A |
N/A |
No |
| Self-managed permissions; share with others without IT involvement |
Contact Help Desk |
Yes |
Yes |
Yes |
| Ability to set permissions on subfolders |
Yes |
Yes |
Yes |
Yes |
| Ability for owner to restrict permission changes or re-sharing |
Yes |
Yes |
Yes |
Yes |
| Access Can be Granted via Active Directory Groups |
Contact Help Desk |
Contact Help Desk |
Contact Help Desk |
Contact Help Desk |
Usability
|
| Mobile Apps available for iOS, Android |
Yes |
Yes |
Yes |
Yes |
| Desktop App available (break this down for mac, linux) |
Yes |
Yes |
Yes |
Yes |
| Unlimited Storage |
Contact Help Desk |
Contact Help Desk |
Contact Help Desk |
Contact Help Desk |
Max File Size
|
250 GB See MS KB |
250 GB See MS KB |
Varies - See Google KB |
See Google KB |
| Well-suited for Large File Storage and Transfer at High Speeds |
Yes |
Yes |
Yes |
Yes |
| Shareable with Students and Externally |
Yes |
Yes |
Yes |
Yes |
Backup & Data Retention
|
| File versions maintained |
Yes |
Yes |
Yes |
Yes |
| Team owned data; access remains intact for others when individual leaves |
Yes |
No |
No |
Yes |
| Data can be retrieved for school/department by IT if needed |
Contact Help Desk |
Contact Help Desk |
Contact Help Desk |
Contact Help Desk |
Table Legend
|
Service recommended for this purpose |
|
Known to work - Please reach out to IT with any questions |
|
Service cannot be used for this purpose |