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Explains what still works and what stops when your University of Maine Google or Microsoft OneDrive storage is over its limit, including email, shared drives, and SharePoint.

How to create a Google Shared Drive, add members, choose access levels, move files in, and restrict folder access. Files stored in a Shared Drive do not count against members' personal Google storage.

How to free up space in Google Drive by clearing out files you no longer need, and where department content belongs so your team can find it.

Why Google Photos is not supported for University of Maine System accounts, what to do if you are already using it, and where to keep personal photos instead.

How to see how much Google Workspace storage you're using and what's taking it up — Drive, Gmail or other apps — from within Google Drive.

How to back up your files when leaving the University, graduating, or just to have a back-up.

Google Drive for Desktop no longer supports backing up photos and videos to Google Photos; users who choose to continue must use the Google Photos website, which is not supported by UMS IT and is not recommended for personal data.

Learn why you should store personal files in My Drive and department-critical documents in Shared Drives, and see how to set up and manage Shared Drives so your team never loses access.