Data Standard: Location Coding Data Issue Documentation

Detailed Information

Report Summary

The work to align Location codes, descriptions, and use cases across the UMS is crucial to improved reporting and the Unified Catalog project to provide transparency for students.

January 2022 Proposal Forum

Resources

Data Standard: Location Coding Proposal

Proposal Forum Presentation Slides presented by Karin Pires & Sam Carrell

Forum Notes

• Working to streamline for everyone, especially students to ensure data provides clear information and that the information is similar if students register at multiple UMS institutions
• Location identifies where a course is actually held. More specific than campus and less specific than facility ID
• Goals are to align existing codes that are similar, resolve duplicates across campuses, align with new instruction modes and create auditing to ensure things stay aligned.
• The Location projet is to help create consistency with class searches for Unified Catalog and any reporting on or searching of UMS class sections.
• Affected processes are also being researched, such as student billing where Location intersects, and additional systems that use location (e.g., 25 Live, InfoSilem)

Comments & Questions

• Clarification of descriptions: Mostly have to do with off-campus descriptions. Combination of codes for each will clarify the location.
• In CS, is there a location definition that is localized to student financials or other functional areas? How does this relate to the OPEID project in regard to locations?
  • This is different from the location in the OPEID work. The Location field in CS is crucial for course scheduling. 
• How will the information in the appendix work? 
  • The appendix is a start on specific locations that need modification during implementation. These are the locations where the same location code refers to two different actual locations (or vice versa). 
• Will this solve the issue with the campus coding required for NECHE reporting by Location?
  • This proposal will not change campus coding
  • The OPEID work will help address campus for the Dept. of Ed.
• Does this committee understand the “maintain campus location table? Is this table in sync with the current proposed locations? Also, the “E-Z” button--will it be affected?
  • It has not yet been explored, but it is in notes to be addressed in implementation planning
  • Early College uses Location to determine tuition rate. 

Resources & Research