Description
UMS IT can create a Microsoft Entra Security Group to control access to resources (SharePoint sites, apps, Power BI workspaces, etc.). Security Groups are different from Microsoft 365/Teams groups and are typically used strictly for permissions.
After the group is created, designated Group Owners can add or remove members as needed.
INFO: Do not rename groups after creation; campus prefixes and service integrations can break.
INFO: Deleting groups may permanently remove access; restoration isn’t guaranteed.
INFO: Security Groups are not the same as Teams/M365 Groups. If you need a Team or shared mailbox, submit the appropriate request.
Required Information
The following information is required when submitting this request:
- Business need / use case (what access this group is enabling)
- Proposed group name following UMS convention:
<Campus/Org>-<ShortPurpose> (e.g., UMA-LibraryAccess)
- Campus/Organization (for proper prefixing and routing)
- Target resource(s) to be permissioned (e.g., SharePoint URL(s), application name, Power BI workspace)
- Initial Group Owner(s) (full name and @maine.edu email; two owners are required)
- Initial Member list (names/emails, or attach a file)
- Desired due date (if any)
- Additional context (anything that helps IT set scope correctly)
Get Help
For help with this form, contact the service desk: IT Service Desk Support Options and Hours