This guide will prepare you to complete an Information Technology Review Request (TRR).
Detailed Information
The Information Technology Review Request Form should be completed by the sponsor or their designee, and the review completed by IT before acquiring any digital technology, applications, software, or equipment with a corresponding software package (paid or free) for university programs, courses, or activities. Such review is required by university policy.
Before starting this request form, you should have a specific technology in mind, know who will have access, and understand what type of data will be stored or processed by the technology. You should also request the product's Accessibility Conformance Report from the manufacturer.
When Needed
Completion of the form is needed once the specific product/solution is known. The goal of the technology review process is to ensuring compliance with State and Federal regulations, as well as the Board of Trustees Information Technology Policies and system Administrative Practice Letters (APL).
Form Guidance
Guidance on each question in the request form.
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Question
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Guidance
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Required
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Requestor
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Person submitting this request. (You can type full names or maine.edu email addresses. The system should provide options for auto-complete.) |
Required |
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University Sponsor
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The person whose course, program or other activity needs the technology. This may be the person filling out this form or someone else on whose behalf this form is being filled out.
(You can type full names or maine.edu email addresses. The system should provide options for auto-complete.)
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Required
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Needed By Date
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The date this software is potentially needed by.
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Optional
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Cost
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What is the approximate dollar cost of this technology or service, and over what time period? For example, $1,000 per year |
Optional |
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Technology/Product Name
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As provided by the vendor. You may submit multiple-related products for review. Please separate their names with commas. |
Required
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Technology/Product Website
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Please enter the address of the website (can be copied from the address bar of your web browser while visiting their site). |
Optional
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Technology Types
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Select all that describe the technology being acquired. See Technology Types Explained (Glossary) for further assistance.
- An on-premise server installed in a university location
- Digital materials (includes or creates video, audio, documents, books, forms) or streaming a/v
- End-user computer or digital device
- Integrates with Brightspace such as through an LTI
- Mobile app
- Other hardware (not an end-user device) connected to the University network
- Scientific laboratory technology
- Student computer lab or clusters
- Training services
- Web site or information display for presenting information to students or the public
- Web-based or cloud based service or application
- DEVELOPMENT services for a website or application
- Laboratory technology
- Streaming Video/Audio
- An on-premise server installed in a university location
- Highly-visual activities such as CAD, GIS, data visualization, Image manipulation, etc.
- Other Services
- Grant or Contract Related Research
- None of the above
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Required |
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Use Locations
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Where will the technology be used? (check all that apply)
- UM
- UMA
- UMF
- UMFK
- UMM
- UMPI
- USM
- MAINE LAW
- University Services/Governance
- System wide
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Required
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Intended Users
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What types of people will use this technology? Check all that apply
- Students
- Faculty
- Non-Faculty Employees
- General Public
- Not Applicable
- Not sure
- Other
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Required
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Student Use
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If the technology is intended to be used by students (specific courses, programs, activities, etc.) please describe how, where and when. Uses by student-employees should NOT be included here. |
Optional
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Number of users?
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Estimate of the number of persons who will DIRECTLY interact with the technology or materials it creates. Choose from:
- 1 to 10 users
- 11 to 50 users
- 51 to 200 users
- 200+ users
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Required
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Data Reliance
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Does this technology or service rely on the DATA STORED IN or TRANSFERRED FROM/TO, another UMS application, such as MaineStreet, or Salesforce? For example, does this technology need to import student, course, or employee information from MaineStreet? Choose from Yes, No, or Maybe
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Optional
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What type of data will be accessed, stored on or processed by this technology, system, service or contractor?
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Select Yes, No, or I'm Not Sure for each of the following types of data:
- Student Data
- Financial Aid Data
- Health Data
- Human Subject Research Data
- HR related Data
- Social Security, State ID, and/or Driver's License
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Required
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ACR/VPAT Status
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For technologies that people will interact with, you should request an ACR (accessibility conformance report) such as a VPAT, from the product's sales or support areas, or their website.
Information about VPATs, including acceptable formats and versions. Technologies that do not have an ACR may require you to complete an Equally Effective Alternate Access Plan.
In this section you can upload a document for review.
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Optional, but highly encouraged
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Additional Information
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Use this space to provide any additional information that may help with the review of this technology.
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Optional
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After submitting your request you will receive a confirmation email that includes a link to your request for the purpose of checking its status or updating the request.