Student Residency

A student's address may not be the same as their residency which is used at each institution within the UMS for tuition purposes. This article outlines the categories of residency used by the UMS for reporting and billing purposes.

Detailed Information

Official Residency of a student often determines tuition rate; however, Additional Residency Data may determine a differential tuition rate from the official residency (for example, an out-of-state student in a NEBHE program is charged the NEBHE tuition rate rather than the out-of-state rate). Residency is first populated at the time the student is admitted and is updated only by the admissions or bursar's offices. Below is an image of the data entry screen where a student's residency for tuition billing is determined. There are two main areas of the Residency Official 1 tab in MaineStreet, which are referred to as "Above the Line" and "Below the Line." Additional Residency Data is below the line. The Residency value (#4) entered above the line also auto-fills the left hand column below the line (#s 5, 7, 9, & 11)

providing a visual representation of the various residency types location on the Residency Data screen. More detail of the residency types is listed in the table below.

The fields below are numbered corresponding to the orange numbers in the Residency Official 1 data entry screen shown above. As mentioned previously, values on the left below the line autofill based on the Residency value entered in #4, but may change depending on any exceptions (#s 6, 8, 10 & 12) or if residency (#4) changes with a new term.

Residency Data Screen Elements
# Code Term Line Location Code Description Description
1 ACAD_CAREER Academic Career Above the Line Graduate, Undergraduate, etc. This field is on a dropdown list on the page previous to the Residency Data page. Enter the EMPLID, and if the student has more than one career that is generated, then choose the appropriate career.
2 INSTITUTION Institution Above the Line Institution code UMS 01-07  Location where the student is enrolled.
3 EFFECTIVE_TERM Effective Term Above the Line Term to which the residency applies This is added at the time a person applies for admission to an institution or enrolls in a course. It is necessary for billing purposes.
4 RESIDENCY Residency Above the Line This is the main value that is entered See the What are the Above and Below the Line Residency Codes page for more information.
5 ADMISSION_RES Admission Residency Below the Line Residency for Admission to the University See the What are the Above and Below the Line Residency Codes page for more information.
6 ADMISSION_EXCPT Admission Residency Exception Below the Line Admission Residence Exception See the What are the Above and Below the Line Residency Codes page for more information.
7 FIN_AID_FED_RES Federal Student Aid Residency Below the Line Residency for Federal Financial Aid See the What are the Above and Below the Line Residency Codes page for more information.
8 FIN_AID_FED_EXCPT Federal Student Aid Residency Exception Below the Line Federal Financial Aid Residency Exception See the What are the Above and Below the Line Residency Codes page for more information.
9 FIN_AID_ST_RES State Financial Aid Residency Below the Line Residency for State Financial Aid See the What are the Above and Below the Line Residency Codes page for more information.
10 FIN_AID_ST_EXCPT State Financial Aid Residency Below the Line State Financial Aid Exception See the What are the Above and Below the Line Residency Codes page for more information.
11 TUITION_RES Tuition Residency Below the Line Code used for charging tuition See the What are the Above and Below the Line Residency Codes page for more information.
12 TUITION_EXCPT Tuition Residency Exception Below the Line Tuition Residency Exception See the What are the Above and Below the Line Residency Codes page for more information.

The Shared Processing Residency Table ( also attached at the right of the article) is used to determine what to enter both above and below the line. The values in the table are separated by a forward slash, which indicates above/below the line. For example, if the student is a Maine Resident, the table shows "In-State/In-State". The student would have in-state entered above the line for the residency field, which would auto-fill in-state for the residency fields below the line.

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