Cloud Storage Increase Request

Description

Use this request to raise the storage limit for your University of Maine System (UMS) account or for shared storage. It covers Google Drive, OneDrive, Google Shared Drives and SharePoint sites. Requests must support UMS business.

INFO: Choose a total, not an add-on. Pick a new total limit from 1 to 10 TB, in 1 TB steps. Choosing 2 TB sets your limit to 2 TB. It doesn't add 2 TB. This works the same way for personal accounts and shared storage.

Need more than 10 TB? Contact the UMS IT Service Desk (External Link).

Who can request

  • Faculty and staff
  • Departments, for shared storage
  • Retirees, only where a valid departmental Chartfield can be provided
  • Students: personal student accounts can't be increased. A sponsoring department can request shared storage and manages who has access.

Pricing

  • Personal Google Drive: $175 per TB, per year. For example, a 3 TB total limit is $525 per year.
  • Personal OneDrive: $435 per TB, per year. For example, a 3 TB total limit is $1,305 per year.
  • Google Shared Drives and SharePoint sites: Your university's Chief Business Officer (CBO) decides whether your Chartfields are charged. Ask your CBO before you request.

Charges are billed each fiscal year (July 1 to June 30). The first billing is planned for July 2027.

Required information

Do not include sensitive personal information such as Social Security numbers, student or employee IDs, passwords or dates of birth. If that information is needed, IT staff will contact you directly.

  • Storage location: Google Drive, OneDrive, a Google Shared Drive or a SharePoint site.
  • New total limit: 1 to 10 TB, in 1 TB steps.
  • Business purpose: the UMS work the space will support.
  • Chartfields: Business unit, Department code and Fund code are required, including for shared storage. Add the other fields if they apply.
  • Responsible university and department: If the work spans several universities, pick one. Storage can't be split. For System-wide work, choose UMS.
  • For a Google Shared Drive: an owner, a co-owner and each person's role.

What happens next

  1. You submit the request.
  2. Your university reviews it. Requests for UMS-owned work are reviewed by UMS.
  3. UMS IT sets your new total limit after approval.

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