Departments may have OneDrive folders that were used like department shares. If the department has a SharePoint site, a co-owner of the SharePoint site with permissions to the folder can migrate the content from OneDrive to SharePoint for their department. Users may also want to move a folder or file from their individual OneDrive to a SharePoint site in order to collaborate on it or store it for the department or team to have.
Instructions
If you requested a new SharePoint site for content that was previously in an individual's OneDrive:
WARNING: You will need to be the co-owner of the new SharePoint site to see the site listed as an option of where to move content.
- Go to office.com, OneDrive locate the folder/files you want to move and select them
- Right-click on it and select Move. Move the folder from OneDrive to the Documents folder under your new SharePoint site.
INFO: You could Copy instead of Move, then follow directions below to compare folder sizes to make sure it all moved and then manually delete the folder/files from your OneDrive. Microsoft documentation states that the folder will not delete the file from its original location until it completes moving to the new location, so move should be fine in most cases. After a Move you will not have previous versions of the files. If you used Copy, then after the file move is complete, then it is a good idea to unshare the copy of the file in your OneDrive to ensure users move to editing the copy that is in SharePoint.
INFO: It is best to keep the folders or files you are moving under 500 MB.
How to Check Folder Sizes Match after Migration
Check Folder size in OneDrive
- log into OneDrive online
- Click on the gear icon for Settings in the upper-right of the page
- Click on OneDrive Settings
- Click on More Settings on the right of the page
- Click on Storage Metrics under Features and Storage
- See the size of the file or folder, or go into a folder to see the size of its sub-folders
Check Folder size in SharePoint
- Go to the url for the SharePoint Site
- Click the gear icon for Settings in the upper-right of the page
- Click Site Information
- Click link View all site settings
- Under Site Collections Administration, click Storage Metrics
- See the size of the file or folder, or go into a folder to see the size of its sub-folders