Online Modality: Project Background and accessing Campus Solutions

Scope: This article will provide information regarding the Online Modality Flag.

Purpose: This article supplies detailed documentation on the Online Modality Flag.

Detailed Information

Background

As part of the University of Maine System’s (UMS) strategic initiative to improve reporting on online programs and degrees, the Institutional Research (IR) office has identified the need for a sustainable solution.  Our Student Information (MaineStreet) system lacked the functionality to identify academic programs, plans, and subplans by online modality, resulting in a manual, time-intensive process for compiling reports on online offerings. This challenge became increasingly unsustainable as UMS continues to expand its online academic portfolio. The Online Modality Tag project focused on designing and implementing a sustainable solution to support accurate, efficient, and scalable reporting of online programs. The implemented solution enabled institutional stakeholders to quickly access reliable data on UMS’s online offerings.

Implemented Solution

The implemented solution consists of a Common Attribute Framework (CAF) field in the Production Environment (CSPRD) of Campus Solutions. Due to the unique data needs of UMS’s institutions, the CAF filed was placed on the Academic Program, Academic Plan, and Academic Subplan screens. The following instructions provide the steps needed to access and use the new flags. If there are any questions or comments, please reach out to UMS.Data.Governance@maine.edu.

Accessing the Tables

As stated the Online Modality Fields exists in the Production Environment (CSPRD) of Campus Solutions. If you do not have CSPRD already bookmarked in a web browser complete the steps below:

WARNING: Access to student data is strictly regulated in adherence to FERPA and other State and Federal regulations. If you require access to CSPRD for your job please review the following TDX article about requesting Access: MaineStreet Access to Student Data (Campus Solutions) FAQs.
  1. Open your preferred web browser and navigate to the UMS portal.

showing the UMS Portal login page

  1. On the System Portal page select the MaineStreet drop down and then click on the Campus Solutions link at the top of list

showing the location of the Campus Solutions link in the UMS portal.

  1. You are now in the CSPRD environment. You can tell what environment you are in by looking at the hyperlink. As a part of the hyperlink it will identify which environment you are in.

showing the Campus Solutions home page and highlighting where in the web address you can verify the environment.

  1. In CSPRD navigate to the NavBar,  select Menu and then scroll down to Set up SACR

showing the NavBar options and the location of the Set Up SACR option.

  1. In the Set up SACR select Foundation Tables and then Academic Structure. This menu contains the various tables that the Online Modality Flag has been placed on.

showing the options housed in the Academic Structure option in the Set Up SACR table.

 

For Specific Steps See the following articles:

Environment

  • PeopleSoft Campus Solutions (CSPRD) 
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