Store your personal files in My Drive, and put all files your department relies on into a Shared Drive. This ensures your private work stays yours, while critical team documents remain owned and accessible by everyone who needs them.
Detailed Information
Why Shared Drives?
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Team Ownership
Files belong to the Shared Drive itself, not to an individual. If someone leaves or loses access, the department still retains its documents.
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Multiple Managers
Assign two or more managers per drive. Managers can add/remove members, adjust access levels, and restore deleted items. Having multiple managers prevents single points of failure in administrative control.
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No Personal Quota Impact
Shared Drive uses its own quota, so it doesn’t eat into your personal Drive allowance. Thus, you can keep your own My Drive usage lean without worrying about team files.
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Business Continuity & Compliance
Shared Drives support unified version history and retention settings, and you can apply sharing policies at the drive level. This helps meet university data-protection requirements and ensures secure, consistent access for the whole team.
Next Steps
Environment